Element Materials Technology

Administrative Assistant

Job Locations US-CA-Morgan Hill | US-CA-San Jose


Element has an opportunity for an Administrative Assistant, who is primarily responsible for managing all front desk duties e.g. relaying incoming telephone calls, greeting visitors/guests, facilitating incoming packages,  and providing excellent customer service in a professional manner.  This position also provides general administrative support for the laboratory by maintaining records, inventory, and logs as assigned.



  • Answers a multi-line telephone system, takes accurate messages, and transfers telephone calls to the appropriate person in an efficient manner
  • Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival
  • Assist guests with sign-in procedure per company safety and security requirements
  • Email phone messages as soon as they are received. Check left messages in voice mailbox and do follow-up to ensure delivery of messages.  Delivery of messages is utmost important  
  • Maintain a clean and neat kitchen, conference rooms, employee lounges and coffee area, always
  • Refills all coffee, tea and snack supplies as needed daily. Water the plants as needed
  • Order meals for visiting clients and employees when necessary
  • Receives signs and logs in/out for courier deliveries & shipping and notifies appropriate personnel that packages have arrived
  • Operates standard office equipment to include multi-line telephone system, calculator, computer/printer, and photocopy machine
  • Books travel and accommodation arrangements for employees and clients
  • Types of correspondence and various documentation in proper format and proofreads/distributes as assigned
  • Provide assistance with setting up and facilitating company events and presentations
  • Files correspondence and documents, as necessary

Skills / Qualifications

  • Minimum 1 year+ experience in an (front-desk) administrative support role/training or equivalent
  • AA degree or equivalent
  • Good computer literacy in MS Word, Excel, Outlook, Adobe Acrobat, and Google Apps
  • Excellent communication skills both written and verbal
  • Natural ability to multitask and prioritize with minimum guidance and supervision in a dynamic fast changing environment
  • Organized, fast learner, can work well independently and in a team environment
  • Must be very detail oriented
  • Excellent telephone and customer service skills
  • Able to lift, pull and push up to 50 pounds


Company Overview

We are Element, one of the fastest growing testing, inspection, certification and calibration businesses in the world.


We deliver critical services in Materials Testing, Product Qualification Testing, Certification, Device Calibration and Advisory Services to the Aerospace, Oil and Gas, Transportation, Industrials, Fire and Building product, Infrastructure and other leading sectors, where failure in service is simply not an option.


Everything we do helps our customers to build better products; get their products to market on time; save them time and money; and minimize the risk associated with product development and production.


Our mission is simple: to be the best testing partner in the world and together we strive towards a common vision of becoming the world’s most trusted testing partner.


We have four values that we strive to live by every single day.

  • Safety - We keep our colleagues and visitors safe
  • Integrity - We act honestly and fairly to do the right thing
  • Excellence - We set new standards of excellence in everything we do
  • Partnership - We work together for the benefit of our customers

When combined with our mission and vision, the ethos this creates, enables Element to deliver one thing. CERTAINTY.  We exist to help make certain that the materials and products we test, inspect, certify and calibrate for our customers are safe, quality, compliant and fit for purpose.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.


All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: race, colour, age, religion, gender, national origin, disability, and/or protected veteran status, or other characteristics in accordance with the applicable governing laws.

TIC Council Statement

Element is proud to be a full member of the Testing, Inspection & Certification Council (the “TIC Council”), an international association representing independent testing, inspection and certification companies. 


Members of the TIC Council must implement and abide by the TIC Council Compliance Code. Element has therefore issued an overarching Code of Conduct which is supported by our Compliance Programme. A copy of the Code of Conduct and more information about our Compliance Programme can be found in the Governance and Integrity section of www.element.com


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